Reimbursing miles when driving an EV for work?

Anyone here drive an EV and get reimbursed by their company for work miles? I charge at home, so I don’t get fuel receipts. Should I just track my miles and get the standard rate of $0.60 per mile, or is there something different I need to do?

No matter what car you drive—EV or gas—you’re still paying for insurance, depreciation, and wear & tear, in addition to the energy or fuel costs. The IRS sets the reimbursement rate (currently around $0.60/mi), which is designed to cover all of that. So, yes, just track your miles, and you should be good.

@kwame
Yep, that rate includes everything. I drive a lot for work and it feels like a bonus because my EV is so cheap to run. It’s like getting paid extra to drive since my operating costs are so low.

@kwame
Here’s the IRS document explaining it all: https://www.irs.gov/pub/irs-drop/n-24-08.pdf.

Mark said:
@kwame
Here’s the IRS document explaining it all: https://www.irs.gov/pub/irs-drop/n-24-08.pdf.

Why does your profile say ‘Nero’ instead of ‘Niro’?

@kwame
The only exception would be if your company gave you a take-home EV. In that case, you might get a fuel card for charging, just like if it were a gas vehicle. But charging at home is way easier than going to a DC fast charger every time. If that’s your case, I’d recommend getting a smart charger (EVSE) that tracks your electricity usage and generates monthly reports for reimbursement. My Chargepoint Home does that.

Just use the IRS mileage rate, regardless of where you charge. Don’t submit fast charging receipts if you’re already getting the mileage rate, as you can’t be reimbursed twice for the same thing. The rate is $0.67/mile right now.

@diallo
Thanks for the heads-up!

If you’re in the US, just stick to the standard IRS rate for mileage. It keeps things simple and avoids potential tax complications. Any company trying to do it differently is probably making things harder than they need to be.

Always go for the per-mile reimbursement. It’s designed to cover not just fuel but also wear and tear on your car, which works out really well for EV drivers.

emma said:
Always go for the per-mile reimbursement. It’s designed to cover not just fuel but also wear and tear on your car, which works out really well for EV drivers.

Got it! Thank you!

In most cases, you’ll be reimbursed per mile, which is set by federal regulations, although your employer could technically pay less. Whether it’s an EV or gas vehicle, it doesn’t really matter.

It might vary by company, but for me, when I rent a car, I flag fast charging on my company card as ‘fuel.’ For my personal vehicle, I just track my miles and enjoy that $0.60/mile reimbursement. I checked with my travel coordinator, and they were cool with it. If you’re unsure, it’s always good to get things in writing.

@Thomas
Thanks for the advice!

I get 5 NOK/km here, which is roughly €0.50.

I drive a Rivian R1T for work and get reimbursed per mile without having to submit receipts for charging. When I rent a car, I expense gas. I also try to stay at hotels with destination chargers so I can charge up cheaply or for free, and I stick with a hotel chain to rack up points. If the company gave me a work van, I’d expense gas, maintenance, and repairs.

My company pays me the federal rate, which changes every year (around $0.55/mile now). That rate covers fuel, wear and tear, etc. Since I charge at home, I’m making a profit driving for work. One place I go even has free Level 2 charging, so I’m getting paid for driving and charging for free!

I love it when I can claim mileage for work trips. My EV costs me about $0.04/mile, but I get reimbursed $0.67/mile.

Back in the '80s, our company reimbursed personal vehicle use by the mile, and it didn’t matter what type of vehicle it was. The same applies today with EVs.

Which country are you in? Are you talking about euro cents?